Privacy Policy
1. Introduction
Fairland Learning Academy (“we,” “our,” or “us”) is committed to protecting the privacy of the families, children, and visitors who use our website and services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at fairlandlearningacademy.com or interact with our services located at 3737 Synott Rd., Richmond, TX 77407.
Please read this Privacy Policy carefully. By using our website or enrolling your child in our programs, you agree to the terms of this Privacy Policy.
2. Information We Collect
We may collect the following types of information:
Personal Information
- Parent or guardian full name
- Child’s full name and date of birth
- Home address and contact information
- Phone number and email address
- Emergency contact details
- Child’s medical history and allergy information
- Immunization records
Website Usage Information
- IP address and browser type
- Pages visited and time spent on website
- Device information and operating system
- Referral source and search terms
Form Submissions
- Tour scheduling requests submitted via JotForm
- Enrollment registration information
- Contact form inquiries
3. How We Use Your Information
Fairland Learning Academy uses the information we collect for the following purposes:
- To process and confirm your child’s enrollment
- To communicate program updates, schedules, and announcements
- To respond to your inquiries and tour requests
- To comply with Texas HHSC licensing and Texas Rising Star certification requirements
- To ensure the health, safety, and wellbeing of all children in our care
- To improve our website and services
- To send newsletters and important academy updates
- To process Texas Education Freedom Account (EFA) documentation
4. How We Share Your Information
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
- Texas Workforce Commission — as required for Texas Rising Star certification compliance
- Texas HHSC — as required by state childcare licensing regulations
- Texas EFA Program — to process Education Freedom Account documentation
- JotForm — for processing online forms and registrations
- Emergency Services — in case of a medical emergency involving your child
- Legal Requirements — when required by law or court order
5. Children’s Privacy
Fairland Learning Academy takes the privacy of children very seriously. We comply fully with the Children’s Online Privacy Protection Act (COPPA). We do not knowingly collect personal information directly from children under the age of 13 through our website. All information regarding enrolled children is collected directly from parents or legal guardians only.
6. Photography & Media Policy
Fairland Learning Academy may photograph or record children during daily activities, events, and programs for use on our website, social media, and promotional materials. We will only use images or videos of your child with your explicit written consent obtained during the enrollment process. You have the right to withdraw this consent at any time by contacting us in writing.
7. Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- Secure storage of all physical enrollment documents
- Password-protected digital records
- Limited staff access to personal information
- Regular security reviews of our systems
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.
8. Cookies & Website Tracking
Our website may use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small files stored on your device that help us understand how visitors use our website. You may choose to disable cookies through your browser settings, however some features of our website may not function properly as a result.
9. Third Party Links
Our website may contain links to third party websites including Google Maps, Facebook, Instagram, YouTube, and JotForm. These external websites have their own privacy policies which we strongly encourage you to review. Fairland Learning Academy is not responsible for the privacy practices or content of any third party websites.
10. Your Rights
As a parent or guardian you have the following rights regarding your personal information:
- Right to Access — You may request a copy of the personal information we hold about you or your child
- Right to Correction — You may request that we correct any inaccurate information
- Right to Deletion — You may request that we delete your personal information subject to legal and regulatory requirements
- Right to Withdraw Consent — You may withdraw consent for photography or marketing communications at any time
- Right to Complaint — You have the right to file a complaint with the appropriate regulatory authority
To exercise any of these rights please contact us using the information provided in Section 12.
11. Changes to This Privacy Policy
Fairland Learning Academy reserves the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page with a revised effective date. We encourage you to review this Privacy Policy periodically. Your continued use of our website or services following any changes constitutes your acceptance of the updated Privacy Policy.
12. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy please contact us at:
- Address: 3737 Synott Rd., Richmond, TX 77407
- Phone: +1 832-379-9931
- Email: fairlandlearningacademy@gmail.com
- Office Hours: Monday – Friday, 6:30 AM – 7:30 PM